Hand your sales team'sroutine workto AI.
The Sales & Marketing System consists of five AI agents. It researches new prospects, sends introduction emails from your approved templates, prepares social media posts, tracks incoming inquiries and delivers the management report at the end of the month. You only approve on Telegram; 10–15 minutes a day is enough.
400 metres to the sea.
A new life.
Every Tuesday,
departures
to Europe.
Early harvest.
First drop.
Sample posts are designs HALVION prepared for different sectors. Brands are fictional.
Your sales team's time
goes into repetitive work.
Each of these jobs is necessary; but what actually brings in sales is the relationship with the customer. When routine work is handed over, your team's time is freed for customers.
HAND OVER THE REPETITIVE WORK.FOCUS ON CUSTOMERS.
Researching dealers and distributors in new markets
takes days.
Preparing a complete introduction email for every company in its own language
takes hours.
Producing new visuals, copy and hashtags every week
demands constant effort.
Turning scattered data into a management presentation at month end
takes serious time.
Five agents, five Telegram bots;
one approval flow.
Each agent has its own bot. The bot writes to you; you type an answer or choose from the buttons. The prepared work arrives as a preview and nothing is sent without approval. The example below shows one day of the Prospecting Agent; the other agents work the same way.
You type the country; the verified list is saved to Drive.
Type the country,
get a customer list.
HALVION researches your target customer types city by city in the country you specify. It records the companies it finds in an Excel list with contact details and a priority class, and filters out companies already listed. A list that passes the check is added to the country master list in Drive.
Values from a sample country study. Results vary by country, sector and target customer type.
- Target customer types are defined with you: dealers, distributors, wholesalers, importers, project companies or other types specific to your sector.
- Each company is assessed against your product range and placed in priority class A / B / C, shown in colour in the list.
- Companies are compared with previous lists by name, domain, phone and address; the same company is never added twice.
- Alongside the company data, decision makers are listed on a second sheet: title, email and phone.
| No | Priority | Country | City | Company | Product group | Phone | Company type | |
|---|---|---|---|---|---|---|---|---|
| 1 | A | Romania | Bucharest | Sample Construct Market SRL | Ceramics, sanitaryware, bathroom furniture | +40 •• ••• •••• | office@••••.ro | DIY store chain |
| 2 | A | Romania | Cluj-Napoca | Sample Ceramica Distribuție | Wall and floor tiles | +40 •• ••• •••• | vanzari@••••.ro | Distributor |
| 3 | B | Romania | Timișoara | Sample Instal Proiect SA | Bathroom and plumbing products | +40 •• ••• •••• | sales@••••.ro | Project supplier |
| 4 | B | Romania | Constanța | Sample Baie Studio | Bathroom showroom | +40 •• ••• •••• | contact@••••.ro | Showroom · dealer |
| 5 | C | Romania | Iași | Sample Materiale Angro | Wholesale building materials | +40 •• ••• •••• | angro@••••.ro | Wholesaler |
Your approved template
goes out personalised for each company.
- 01You type the country.
- 02You choose the email template: introduction, product range, single product, informational, online meeting invitation or needs discovery.
- 03You choose the language: the country's official language and English in the same email, or English only.
- 04HALVION personalises the template with each company's name, creates the drafts and shows them to you.
- 05With your single approval, emails go out to each company one by one during the recipient's business hours.
HALVION never writes email copy on its own; it only uses the templates prepared together with you during setup. Figures are sample values; the sample template is for the home textile sector.
- Template library: introduction, product range, single-product emails per product group, an informational series, online introduction meeting and needs discovery. A short reminder in the same thread is suggested seven days later.
- Each company receives its own email; the company name and opening sentence are personalised. Catalogues and technical documents are added as public links, not attachments.
- No automated email goes to a company that replied in the last 90 days or has an open inquiry; that company is left to your attention.
- Pre-send checks: size limit, link reachability, opt-out sentence, spam words and domain authentication. A new template or language is spam-tested automatically.
Hotel & Spa Collection100% Turkish cotton, woven in DenizliPremium cotton textiles for your hotel portfolio
Dear Mr. Becker,
We would like to introduce Sample Textile and explore a possible cooperation with Sample Hotel Supply GmbH.
Your supply range for hotels across Bavaria is a natural fit for our towels, bathrobes and bed linen.
Bath towels
Bathrobes
Bed linen
Spa sets
Custom embroideryBest regards,
Export Team · Sample Textile
Pick the product,
get the post.
Visual, copy and hashtags are prepared together. In a real installation your brand colours, your logo and your own product photos are used. The posts below are samples prepared for five different sectors.
400 metres to the sea.
A new life.
Early harvest.
First drop.
Every Tuesday,
departures
to Europe.
A check-up
every 6 months.
2027 terms for agency
partners are ready.
The post you approve is published by HALVION on your Instagram and LinkedIn pages.
100% cotton.
Hotel quality.
sampletextile 100% Turkish cotton towels, bathrobes and bed linen for hotels and spas. Woven in Denizli, delivered worldwide. #hoteltextile #turkishcotton #towels #hospitality #spa
View all 12 comments2 hours agoOur Hotel & Spa Collection is now available for distributors across Europe: 100% Turkish cotton, OEKO-TEX® certified, with custom embroidery for hotel chains.
We are looking for new distribution partners in Poland and Germany. Request our 2027 catalogue to see the full range.
Distribution partners wanted:
Poland & Germany.
- Two post types: a promotional post that features the product, and an educational post such as "what it does, how to choose it" (a three-page carousel on Instagram).
- Four visuals per job: two different concepts each for Instagram 1080×1350 and LinkedIn 1600×900. You pick one per platform.
- The real product photo is never altered; the scene is AI-generated and the product and logo are placed by code. No invented specifications, certificates or prices.
- One-tap publishing: "Approve and publish" or "Save to Drive only". An approved post is first archived in Drive, then published on Instagram and the LinkedIn company page.
Brands and content in the sample posts are fictional. In a real installation your own logo, colours and product photos are used.
No inquiry
is overlooked.
Price, catalogue, sample, technical question and dealership inquiries arriving in your business mailboxes are scanned every weekday and recorded once in a monthly Excel list. Every morning you are reminded of inquiries unanswered for two business days and quotes quiet for seven days.
- 2 inquiries have been waiting 2 business days for a reply.
- 1 quote has had no response for 7 days.
- All your business mailboxes are scanned every weekday, including the Spam folder. Accounts are read-only: no email is sent, moved or deleted.
- Inquiry types: price and quote requests, product, catalogue, datasheet, certificate and sample requests, technical questions, dealership, distributorship and custom production requests, campaign replies.
- Daily reminders: inquiries waiting two business days, quotes quiet for seven days, campaign replies and an open-inquiry summary on the first day of the week.
- Privacy: names, email addresses and phone numbers are kept only in the Excel; notifications show only the company name, country and a link.
| Date | Company | Country | Inquiry | Product / Topic | Status |
|---|---|---|---|---|---|
| 03.11 | Sample Auto Parts SRL | Romania | Price quote | Brake pad series | Answered |
| 04.11 | Sample Motors LLC | Georgia | Catalogue | 2027 product catalogue | Answered |
| 05.11 | Sample Garage Ltd. | Bulgaria | Sample | Filter set | Waiting 2 business days |
| 05.11 | Sample Trade FZE | UAE | Technical question | Clutch compatibility | Waiting 2 business days |
| 29.10 | Sample Distribution | Azerbaijan | Quote follow-up | Quote no. •••• | No response for 7 days |
The monthly report
is prepared automatically.
On the 1st of every month, company research, email sends and replies, social media and incoming inquiries are brought together in a single management presentation. Every figure is verified against its source record. The slides below were prepared with illustrative data for a furniture exporter.
- Starts by itself on the 1st of every month at 09:00 and reports the previous calendar month; if the computer is off, it runs at the first start-up.
- Output: an 8–10 slide management presentation in PowerPoint and PDF, in your brand colours. There is no separate Word report.
- Content: monthly targets and achievement, country cards, product interest, comparison with previous months and highlighted opportunities.
- Every figure is compared with its source record. Inaccessible data is shown as missing, not as zero; nothing is estimated.
The emails sent
turn into real inquiries.
An electrical equipment manufacturer and exporter that uses the system every day.
Concrete inquiries arrive from Türkiye and abroad.
REFERENCE INSTALLATIONSales & Marketing Systemactive agents
companies emailed · in one month
countries · same month
Through Telegram
The schedule is agreed during setup.
Which task would you
like to hand over first?
Prospecting, email, social media, inquiry tracking or reporting. HALVION is set up for your sector, your products and the way you work.